Duty of Care Declaration
A short, signable Duty of Care declaration for transfers where a full WTN is not the right artefact (e.g. as part of a contract review).
Who it's for
Procurement, sustainability and operations leads.
How to use this template
- 1Issue at the start of a waste contract; refresh annually.
- 2File alongside the carrier's environmental permit and registration.
- 3Reference in your supplier audit pack.
Licence
Free to use commercially. Adapt freely for your organisation — attribution to Nightingale Software is appreciated but not required.
WasteVault
Skip the spreadsheet — get the software.
WasteVault
Waste Transfer Note & Duty of Care vault
This template is a great starting point. The WasteVault product turns it into a live system — with reminders, audit trail and the rest of the workflow built in. Free Starter tier, no credit card required.
Keep going
Related resources
Template · HTML
Waste Transfer Note (printable HTML)
An EPA-1990-compliant Waste Transfer Note in printable HTML. Covers producer, carrier, waste description, EWC code and transfer details.
Template · CSV
Waste Movement Log
CSV log of waste movements by type, quantity, carrier and disposal site. Use alongside WTNs as a master register.
Guide · 11 min
Duty of Care for UK businesses — the plain-English guide
What the waste Duty of Care is, what records you must keep, and the penalties for getting it wrong, under EPA 1990 §34.
Guide · 10 min
Waste Transfer Note retention — what to keep, for how long, and where
How long you must retain Waste Transfer Notes, Hazardous Waste Consignment Notes and related records under UK law, plus practical storage guidance.
Guide · 10 min
EPA Section 34 — the penalty bands explained
The Environmental Protection Act Section 34 penalty bands for waste compliance breaches in the UK, with worked examples by severity.