PPM Schedule Template
Intervals, tasks and sign-offs for the four asset classes that dominate most PPM programmes: heavy plant, power tools, IT and HVAC.
Who it's for
Maintenance managers, facilities managers, compliance leads.
How to use this template
- 1Only PPM the asset classes where the maths supports it — see the PPM vs reactive guide.
- 2Assign a named custodian per asset — 'the team' is not accountability.
- 3Track actual failure rates against assumed rates — the assumption is what's usually wrong.
Licence
Free to use commercially. Adapt freely for your organisation — attribution to Nightingale Software is appreciated but not required.
e-Kwip
Skip the spreadsheet — get the software.
e-Kwip
Asset tracking & planned maintenance
This template is a great starting point. The e-Kwip product turns it into a live system — with reminders, audit trail and the rest of the workflow built in. Free Starter tier, no credit card required.
Keep going
Related resources
Template · CSV
Asset Register Starter Sheet
A starter asset register with the fields that matter — ID, category, location, custodian, PPM frequency, last inspection, condition.
Guide · 9 min
Asset tagging that survives a real workshop — labels, adhesives, and the QR code standard
A practical guide to durable asset tagging for workshops, warehouses and site fleets, with the label formats that actually last.
Guide · 10 min
Planned maintenance vs reactive — the maths for asset-heavy operations
The economics of planned preventative maintenance vs reactive fix-on-fail for asset-heavy operations, with the tipping points that matter.