Hot-Desk Etiquette One-Pager
Print and laminate at each pod. Reduces the small frictions that drive people away from the office.
Who it's for
People teams, workplace leads, office managers.
How to use this template
- 1Print on A4. Stick at each cluster of desks.
- 2Refresh quarterly with feedback from the team.
- 3Combine with a booking tool — etiquette without infrastructure fails.
Licence
Free to use commercially. Adapt freely for your organisation — attribution to Nightingale Software is appreciated but not required.
KoWurk
Skip the spreadsheet — get the software.
KoWurk
Desk, room & resource booking
This template is a great starting point. The KoWurk product turns it into a live system — with reminders, audit trail and the rest of the workflow built in. Free Starter tier, no credit card required.
Keep going
Related resources
Template · Markdown
Desk Booking Policy Template
A short, clear desk booking policy for hybrid offices. Covers booking windows, cancellation rules and no-show handling.
Template · CSV
Office Space Audit Workbook
A space audit template for measuring desks, rooms, parking and amenities across a hybrid office.
Guide · 9 min
Hybrid desk booking — what to roll out, what to skip
A practical guide to rolling out desk booking for hybrid teams without turning the office into a tax return.
Guide · 11 min
Office capacity planning for hybrid teams
How to size your office for a hybrid workforce — peak-day vs average, desk-sharing ratios, parking and meeting-room demand.
Guide · 9 min
The workplace utilisation KPIs that actually matter
Four workplace utilisation KPIs that drive better property and people decisions — and the vanity metrics to ignore.