Half your desks are empty and you're still short of space.
KoWurk shows what your offices are actually used for, and lets people book a desk, room or parking space without asking anyone.
- Who it's for
- Multi-office and hybrid employers
- What you should see
- Real occupancy data, and space decisions based on it.
All access managed securely via your Nightingale Admin Centre.
Does any of this sound familiar?
These are the situations KoWurk was built to remove.
Nobody knows how full the office really is
Occupancy is estimated from badge data or a walk round at 11am.
Meeting rooms are booked and abandoned
Rooms show as full all day while sitting empty, so teams stop trusting the calendar.
Teams end up scattered
People come in and find the colleagues they came in for are somewhere else.
Lease decisions are guesswork
Renewals are negotiated without knowing what space is genuinely needed.
Booking involves asking someone
Desks and parking are allocated informally, which does not survive a growing hybrid team.
How KoWurk fixes it.
Three steps. No implementation project required.
- 1
Map your floors
Upload floor plans and place desks, rooms, parking and visitor spaces.
- 2
People book themselves in
Staff book on web or mobile, check in with a QR code, and no-shows release automatically.
- 3
Act on the occupancy data
Utilisation by floor, team and day shows where to consolidate, expand or rearrange.
What you get out of it.
Five things a business owner cares about, and what each one looks like in practice.
No coordination overhead
Nobody administers a desk list or a parking rota any more.
Evidence for the lease conversation
Occupancy data turns a renewal negotiation into a numbers discussion.
Know who is on site
A live list of who is in which building matters for evacuation and visitor duty of care.
Utilisation you can trust
Booked, checked-in and actually used are reported separately.
Visitor and access records
Visitor arrivals, hosts and check-ins are logged with the booking.
Results customers get with this product.
Workspace booking designed around how your team actually works — with AI, scenario planning and live occupancy built in.
- Hot desks, rooms, parking and visitors booked in seconds from a drag-and-drop floor plan
- AI assistant, scenario planning and live occupancy turn bookings into workspace strategy
- Strict tenant isolation enforced by platform-level Row Level Security — always free for end users
Everything in KoWurk, grouped by how you'll use it.
18 capabilities across booking, team experience, intelligence and operations — with more shipping every release.
- Drag-and-drop floor plans
Upload a layout, drop resources onto the map, book from the plan.
- Smart, conflict-free bookings
Database-level conflict prevention across desks, rooms and parking.
- Recurring bookings
Weekly desks and standing meetings in one click (1–12 weeks).
- QR check-in & no-show auto-release
Unclaimed desks and rooms free up 15 minutes after start.
- Calendar sync
Per-user .ics feeds for Outlook, Google and Apple Calendar.
- Visitor management
Pre-registration, reception kiosk, host notifications and a daily log.
A look at KoWurk.
The dashboard your team will use day to day.
KoWurk workspace ROI calculator.
Model your headcount and hybrid policy to see the desks you can reclaim and the annual saving KoWurk unlocks. Bookings stay free for your end users — you only pay for the platform.
- Desks reclaimed
- 28
- Property saving / yr
- £182,000
- Admin saving / yr
- £31,020
- ROI multiple
- 89.7×
Indicative only. Assumes a 10% peak-day buffer and 47 working weeks/year. Real savings depend on your lease profile and hybrid policy.
Starter is free, forever.
Sensible limits on the free tier so you can prove value before you spend a penny.
Starter — no credit card, no auto-billing, cancel anytime.
Manual workflows for individuals and small teams.
- Manual entry only — no automation
- Limited claims / vehicles / projects
- Basic dashboard
- Watermarked exports
£99/month — unlimited offices and users, plus £2 per extra desk.
- Unlimited offices, desks and users (+£2 per extra desk)
- Unlimited sites, recurring billing & member app
- Occupancy analytics & door integrations
- Priority support
Multi-site rollouts with SSO, per-site branding and a dedicated CSM.
- Everything in Pro
- SSO / SAML & per-site branding
- Custom SLAs & DPA
- Deep accounting integrations
- Dedicated success manager
Save up to 30% when combining 3+ apps · 2 months free with annual billing
Implementation
An afternoon per office once floor plans are to hand. You set your workspace up yourself; Enterprise customers get an assisted import and a named contact.
Billing
Monthly, in advance, by card. Prices are in GBP and shown excluding VAT. Changing plan mid-month is prorated automatically.
Cancellation
Monthly rolling — cancel any time from your account and you keep access to the end of the period you have paid for. You can export your data before you go.
Feature comparison.
Bookings are always free for your end users. These tiers apply to your workspace admins and the platform capabilities they unlock.
Compare all featuresacross Starter, Pro & Enterprise+
| Capability | Starter | Pro | Enterprise |
|---|---|---|---|
| Free bookings for end users | |||
| Drag-and-drop floor plans | |||
| Desks, rooms, parking & visitors | |||
| Recurring bookings & calendar sync | |||
| QR check-in & no-show auto-release | |||
| Who's-in this week & neighborhoods | |||
| Kowurk AI Assistant | |||
| SpaceOps scenario planning | |||
| Live occupancy (Kowurk Sense) | |||
| Utilisation analytics & Insights Plus | |||
| Move management & room display kiosks | |||
| Visual page builder (branded pages) | |||
| Multi-site & multi-tenant isolation | |||
| Included offices | 1 office · 25 users | Unlimited offices | Unlimited offices |
| SSO / SAML & advanced roles | |||
| Custom SLA, DPA & dedicated success |
Why KoWurk exists.
Hybrid working made office space a variable input, not a fixed one. Teams need to know which desks, rooms and parking spaces are free — right now, for the rest of the day, or for that offsite next month — without emailing an office manager.
The alternative is either a spreadsheet (which no one trusts within a week) or an enterprise IWMS platform (which is priced for the FTSE 100). Neither works for a growing UK business that just needs bookings, occupancy and etiquette in one place.
What it costs to leave this unsolved.
Qualitative framing based on what operations teams routinely tell us — not a promise of specific savings.
Offices continue to be leased for peak occupancy while running at a fraction of it, because no one has the utilisation data to right-size.
Staff turn up to find no desk, no meeting room and no parking — the day is written off before it starts.
Without a booking system, mandated office days feel bureaucratic and are widely gamed.
What KoWurk does about it.
KoWurk gives you desk, room and parking bookings, floor plans, utilisation analytics and office etiquette in a single product — priced per workspace, not per employee.
End users book on their phone in a couple of taps. Office managers see live occupancy and next-day forecasts. Leadership sees the utilisation data that lets a lease renewal conversation start from evidence.
Every capability, grouped by workflow.
Core booking
- Desks, rooms & parking
One booking flow across all resource types.
- Floor plans
Visual booking on an actual plan, not a list.
- Recurring bookings
Book Tuesdays for the rest of the quarter in one action.
Employee experience
- Mobile-first
The whole flow works on a phone — no app store install required.
- Team-day nudges
Encourage teams to book on the same days without mandating it.
- Guest bookings
Reception get a heads-up before visitors arrive.
Intelligence & ops
- Live occupancy
Real-time view of who's in and where.
- Utilisation analytics
The evidence base for lease decisions, floor-plan changes and hybrid policy.
- Etiquette & policies
Publish desk etiquette, hot-desking rules and cleanliness standards in the booking flow itself.
How KoWurk runs a day
- 1
Employee books
Two taps on the phone for desk, room and parking.
- 2
Office manager confirms capacity
Live view of expected occupancy — no surprises.
- 3
Employee checks in
QR code or auto check-in on arrival.
- 4
No-show freed up
Unclaimed bookings released automatically.
- 5
Weekly report
Utilisation and no-show data lands in the office manager's inbox.
Practical outcomes teams report.
- Bookings replace informal claiming, which stops the 'desk hoarding' problem inside the first two weeks.
- Utilisation data gives lease renewal negotiations an evidence base, not a hunch.
- Office managers get an operating rhythm instead of a stream of Slack messages.
Common use cases.
Anywhere between 20 and 500 people rotating through a fixed office footprint.
Book desks, rooms and event space in the same product.
One product across every office, with per-office pricing that scales predictably.
Fits your stack.
Bookings appear in the employee's own calendar.
Enterprise SSO on the Enterprise tier.
One identity across every Nightingale product.
How your data is protected.
Per-office workspace segregation with strong access controls.
Hosted in the UK, ICO registered, encrypted at rest and in transit.
Related reading & templates.
A practical guide to rolling out desk booking for hybrid teams without turning the office into a tax return.
Read the articleHow to size your office for a hybrid workforce — peak-day vs average, desk-sharing ratios, parking and meeting-room demand.
Read the articleFour workplace utilisation KPIs that drive better property and people decisions — and the vanity metrics to ignore.
Read the articleIs KoWurk the right fit?
- Who it's for
- Employers running hybrid working across one or more offices
- Typical user
- Workplace or facilities lead, with all staff as end users
- Typical size
- 50 to 10,000 employees
- Time to get running
- An afternoon per office once floor plans are to hand
- What people use instead
- Spreadsheet desk lists, calendar room booking, enterprise workplace suites
- Why KoWurk
- Bookings are always free for your end users — you pay per workspace, not per employee, so rolling it out to everyone does not change the price.
We'd rather show you real ones.
KoWurk is a young product and we won't publish quotes we haven't earned. Customer stories will appear here as early customers agree to be named — with their own words and their own numbers, not ours. Until then, the free tier is the honest way to judge it: run it on real work for a fortnight and see what changes.
Happy to be an early reference customer? Tell us on the contact form and we'll talk about what that looks like.
KoWurk questions, answered.
Everything you need to know about Starter, scaling up, and optional onboarding.
What's included in the free Starter tier?+
Starter is free forever for a single site with up to 25 active members. You get bookings, member management and basic billing — enough to run a small space or pilot KoWurk before scaling.
How does Pro pricing work?+
Pro is £99/month for unlimited offices and users, plus £2 per extra desk beyond your included allowance. Pro unlocks unlimited sites, recurring billing, occupancy analytics, door integrations and the member mobile app.
When do I need Enterprise?+
Enterprise is custom priced and suits multi-site operators and franchise networks needing SSO, custom branding per site, deep accounting integrations and a dedicated success manager.
Is there an onboarding fee?+
No fee on Starter or Pro. Multi-site rollouts can opt into a setup package (£1,500–£5,000) covering data migration, access-control integration and staff training.
Does it integrate with door access and Wi-Fi?+
Yes — Pro supports common access-control systems (Salto, Kisi, Brivo) and captive-portal Wi-Fi so members can check in and connect without staff intervention.
Guides & templates for this product.
Free, commercial-use-friendly reading and downloads. No signup required.
Hybrid desk booking — what to roll out, what to skip
A practical guide to rolling out desk booking for hybrid teams without turning the office into a tax return.
Office capacity planning for hybrid teams
How to size your office for a hybrid workforce — peak-day vs average, desk-sharing ratios, parking and meeting-room demand.
The workplace utilisation KPIs that actually matter
Four workplace utilisation KPIs that drive better property and people decisions — and the vanity metrics to ignore.
Desk Booking Policy Template
A short, clear desk booking policy for hybrid offices. Covers booking windows, cancellation rules and no-show handling.
Office Space Audit Workbook
A space audit template for measuring desks, rooms, parking and amenities across a hybrid office.
Hot-Desk Etiquette One-Pager
A printable one-page etiquette guide for hot-desking offices. Covers cleanliness, noise, scheduling and shared kit.
- UK & EU hosting
- Encrypted in transit and at rest
- Multi-tenant isolation
- Role-based access
- Audit trails
- Daily backups
Security, hosting, backups and data protection explained in plain English — read our Trust & Security overview →
KoWurk runs on the Nightingale platform — one Admin Centre account, shared identity, billing and data across every app you add.
How the platform works