Your best candidate accepted somewhere else while you chased paperwork.
Onboardly runs hiring from advert to first day, with right-to-work and compliance documents collected before the start date.
- Who it's for
- Employers hiring frontline and office roles
- What you should see
- New starters compliant and ready before day one, not during week two.
All access managed securely via your Nightingale Admin Centre.
Does any of this sound familiar?
These are the situations Onboardly was built to remove.
Good candidates go cold
Days pass between application and response, and the strongest people accept elsewhere.
Right-to-work checks happen too late
Documents are chased in the first week, sometimes after the person has already started.
Offers and contracts move by email
Documents are printed, signed, scanned and lost, and nobody knows who has responded.
Onboarding depends on the manager
Some starters get a full induction, others get a desk and a shrug.
No idea which channels actually work
Job boards are paid for without knowing which ones produce hires.
How Onboardly fixes it.
Three steps. No implementation project required.
- 1
Advertise once
Post to your careers site and the job boards you use, from one place.
- 2
Move candidates through a pipeline
Screening, interviews and digital offers tracked, with e-signature instead of print-and-scan.
- 3
Onboard before day one
Right-to-work, DBS and policy documents collected, stored and expiry-tracked in one vault.
What you get out of it.
Five things a business owner cares about, and what each one looks like in practice.
Faster from advert to accepted
Fewer manual steps between application and signed offer.
Less wasted advertising spend
Source-of-hire reporting shows which boards deserve the budget.
Nobody starts uncompliant
Right-to-work evidence is on file before the first shift, not after it.
One pipeline view
Every role, stage and candidate visible to the people hiring.
Documents with expiry tracking
Visas, DBS checks and certificates flag before they lapse.
Results customers get with this product.
Post it, hire them, onboard them, keep the record — one platform from careers site to day one, with full HRIS and LMS integration when you're ready.
- Cut time-to-hire by 25–40% with a single pipeline instead of eight tools
- Distribute one job to Indeed, LinkedIn, Google Jobs, Reed, Totaljobs, CV-Library, Monster, Adzuna and Glassdoor
- Turn a signed offer into an automated onboarding journey — no paper, no chasing
- Right to Work, DBS, contracts and qualifications versioned and audit-logged from day one
Everything in Onboardly, grouped by how you'll use it.
18 capabilities across booking, team experience, intelligence and operations — with more shipping every release.
- Branded careers website builder
Custom domain, white-label pages, department & location filters, benefits & culture sections, SEO-optimised candidate portal.
- Intelligent job management
AI-assisted job description generation, bias removal and copy optimisation — plus salary, skills and screening questions.
- Multi-channel distribution
Publish to Indeed, LinkedIn, Google Jobs, Reed, Totaljobs, CV-Library, Monster, Adzuna and Glassdoor via API and XML feeds. Track views, applications, sources and conversions.
What does slow hiring really cost?
Every unfilled role costs a day of team productivity. Model your recruiter time and time-to-hire reduction against Onboardly's flat £99/month.
- Gross saving / yr
- £20,304
- Subscription / mo
- £99
- Payback
- 1 mo
- ROI multiple
- 17.1×
Indicative only. Real savings depend on your operation and current baseline. Pricing shown reflects the Pro tier at your inputs.
Starter is free, forever.
Sensible limits on the free tier so you can prove value before you spend a penny.
Starter — no credit card, no auto-billing, cancel anytime.
Manual workflows for individuals and small teams.
- Up to 3 users · 5 active jobs
- Branded careers site
- Candidate CRM & hiring pipeline
- Digital offers & e-sign
Full automation for growing operations teams.
- Flat £99/month · unlimited users
- Job posting to Indeed / LinkedIn / Reed / Totaljobs
- Onboarding packs & document requests
- AI CV screening & shortlist
- Integrations & API
Multi-site, regulated and high-volume environments.
- Everything in Pro
- Multi-brand careers sites
- SSO / SAML & DPA
- Right-to-work integrations
- Dedicated success manager
Save up to 30% when combining 3+ apps · 2 months free with annual billing
Implementation
Under a week, longer if you want board integrations live first. You set your workspace up yourself; Enterprise customers get an assisted import and a named contact.
Billing
Monthly, in advance, by card. Prices are in GBP and shown excluding VAT. Changing plan mid-month is prorated automatically.
Cancellation
Monthly rolling — cancel any time from your account and you keep access to the end of the period you have paid for. You can export your data before you go.
Feature comparison.
Starter unlocks ~30% of the ROI tools (manual). Pro adds another ~40% (with automation). Enterprise unlocks the remaining 30% with full power.
Compare all featuresacross Starter, Pro & Enterprise+
| Capability | Starter | Pro | Enterprise |
|---|---|---|---|
| Users | Up to 3 | Unlimited | Unlimited |
| Active jobs | 5 | Unlimited | Unlimited |
| Branded careers site | |||
| Candidate CRM & pipeline | |||
| Digital offers & e-sign | |||
| Job posting (Indeed / LinkedIn / Reed / Totaljobs) | |||
| Onboarding packs & document requests | |||
| AI CV screening & shortlist | |||
| Integrations & API | |||
| Multi-brand careers sites | |||
| Right-to-work integrations | |||
| SSO / SAML & DPA | |||
| Dedicated success manager |
Is Onboardly the right fit?
- Who it's for
- Employers hiring at volume or with compliance-heavy roles
- Typical user
- HR or recruitment lead, with hiring managers reviewing candidates
- Typical size
- 20 to 2,000 employees
- Time to get running
- Under a week, longer if you want board integrations live first
- What people use instead
- Inbox-based hiring, job board dashboards, enterprise ATS platforms
- Why Onboardly
- Hiring and compliance onboarding in one product, with a free tier that covers small teams properly rather than crippling them.
We'd rather show you real ones.
Onboardly is a young product and we won't publish quotes we haven't earned. Customer stories will appear here as early customers agree to be named — with their own words and their own numbers, not ours. Until then, the free tier is the honest way to judge it: run it on real work for a fortnight and see what changes.
Happy to be an early reference customer? Tell us on the contact form and we'll talk about what that looks like.
Onboardly questions, answered.
Everything you need to know about Starter, scaling up, and optional onboarding.
How does the free Starter tier work?+
Starter is free forever for small teams — up to 3 users and 5 active jobs. You get the branded careers site, candidate CRM, hiring pipeline and digital offers so you can hire before you spend a penny.
How does Pro pricing work?+
Pro is £99/month flat — no per-user seat fees. Unlimited users, unlimited active jobs, unlimited candidates, multi-channel job distribution, AI-assisted job posts, digital offers, e-signatures and paperless onboarding. Enterprise is custom priced and adds SSO/SAML, multi-tenancy, white-labelling and a dedicated success manager.
Which job boards will it publish to?+
Indeed, LinkedIn, Google Jobs, Reed, Totaljobs, CV-Library, Monster, Adzuna and Glassdoor via API, XML feeds and adapters. Application source and conversion data flows back automatically.
How does it handle Right to Work, DBS and compliance?+
Every compliance document lives in one secure vault with version history, expiry alerts, retention rules and a full audit trail — from application through to offboarding and rehire.
Does it integrate with our existing HRIS or LMS?+
Yes — Onboardly emits EmployeeCreated events on onboarding completion and LearningPlanRequested events on role assignment. MiTeem and NightingaleTrain are the native integrations; standard webhooks and open APIs make bringing your own HRIS or LMS straightforward.
Guides & templates for this product.
Free, commercial-use-friendly reading and downloads. No signup required.
The first-week onboarding that stops new hires quitting in month three
New hires decide whether to stay in the first ten days. Here is what the first week has to contain — for UK SMBs, not FAANG.
The UK onboarding compliance list nobody keeps up to date
Right-to-work, GDPR, health & safety, and DBS — the four compliance streams every UK onboarding has to cover before day one. Current for 2026.
New-hire First Week Plan (Markdown)
A day-by-day first-week plan template covering shadow schedule, buddy sessions and the small day-five shippable win.
UK Onboarding Compliance Checklist
A CSV checklist covering right-to-work, GDPR, health & safety and DBS steps for a new UK hire, with owner and due-date columns.
- UK & EU hosting
- Encrypted in transit and at rest
- Multi-tenant isolation
- Role-based access
- Audit trails
- Daily backups
Security, hosting, backups and data protection explained in plain English — read our Trust & Security overview →
Onboardly runs on the Nightingale platform — one Admin Centre account, shared identity, billing and data across every app you add.
How the platform works